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Administrative Associate III

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Position Details

Position Details

Job Vacancy Number S417P
Position Title Administrative Associate III
Title Code 1128
Department Office of Information Technology (OIT)
Salary $22,716
Per Year
Job Type Full-Time
If part-time, please list hours per week
Duration of Position Budgeted
If temporary, enter date position will end. Or, if subject to funding and/or need, check box
Date Employee Desired
General Purpose/Scope of Position


Required Qualifications

- High school graduate or equivalent with post-secondary education.
- Three or more years experience in a secretarial, customer service, or other position of responsibility.
- Additional relevant experience may replace education requirement.
- Additional relevant education may replace experience requirement.
- Strong knowledge of various computer software packages including word, Excel, and PowerPoint.
- Typing skills.

Preferred Qualifications

- University/college credit hours.
- Experience working in a university/college environment.
- Knowledge of SIS, SCT Banner, or comparable student information system.
- Familiarity with work study program origins, goals, and processes.

Knowledge, Skills, and Abilities

Ability to communicate effectively, orally and in writing. Ability to interact effectively and professionally with faculty, staff, and the general public. Must possess excellent customer service skills. Ability to plan and organize work, as well as attend to detail. Ability to prioritize, manage, and complete projects and assignments. Must possess good proof-reading skills. Knowledge of general office practices and procedures.

Other Information


Summary of Job Duties

Essential Duty

Provide responsible and complex clerical/secretarial support to all activities related to the Distance Education area of OIT. Prepare and procure signatures and documentation for online course development; assist with uploading materials to the ANGEL interface; schedule appointments; receive and route telephone calls; assist with program budget maintenance; order and maintain inventory of supplies; assist with equipment upkeep; assist in the development and maintenance of printed and visual materials such as forms, correspondence, flyers, brochures, and PowerPoint presentations; assist staff with office resources; and assist with special events and projects.

Percentage Of Time 30
Essential Duty

Support all OIT Directors and Office Coordinator, as needed, with daily operations of OIT. Perform inventory control. Prepare memos, reports, etc. Generate requisitions for equipment, software licenses, memberships, procurement card purchases, etc.

Percentage Of Time 25
Essential Duty

Assist in the preparation of travel requests for OIT employees (e.g., registration, hotel, vehicle rental, airline). Complete and route forms and documents for appropriate action. Handle routine business matters with other University departments and outside agencies.

Percentage Of Time 20
Essential Duty

Ensure all timesheets from full-time staff and student workers are submitted promptly and timely on TimeTraq in preparation for approvals. Verify leave request information on LeaveTraq in preparation for approvals.

Percentage Of Time 20
Essential Duty

Perform other related duties as assigned.

Percentage Of Time 5

Position-Specific Information

Job Open Date 08/28/2017
Job Close Date
Open Until Filled Yes

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you a high school graduate or equivalent with post-secondary education?
    • Yes
    • No
  2. * Do you have three (3) or more years experience in a secretarial, customer service, or other position of responsibility?
    • Yes
    • No
  3. * Do you have strong knowledge of various computer software packages including word, Excel, and PowerPoint?
    • Yes
    • No
  4. * Do you have good typing skills?
    • Yes
    • No

Applicant Documents

Required Documents
Optional Documents